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Is Your Accountant Historic?

Picture of Jack Eyer
If you are still using QuickBooks Desktop to manage your practice’s finances, this year might be time to trade in that clunky drill for new modern tool that can save you time, money, and maybe a few headaches. We will try to break down why in under five minutes—about the time it takes to numb a patient.
 

QB Desktop: The Dinosaur in Your Office

QB Desktop is like that old X-ray machine that still works but takes forever and makes weird noises. Launched before the internet was a thing (yes, we’re talking floppy disk era), it was built for accountants, not for busy dentists like you. It sits on one computer, requires manual updates, and integrates with other tools about as well as a tooth fairy integrates with OSHA. If your accountant loves it well that is great, but should they really be imposing their dated processes on your practice’s operations? I mean, they are not the ones juggling patient schedules and sterilization protocols.
 
Today’s dental practices need software that plays nice with scheduling apps, payment systems, and inventory trackers. QB Desktop’s “one-size-fits-all” vibe just doesn’t cut it. You end up with workarounds that feel like trying to floss with a shoelace—doable, but why bother?
 

QBO: The Cloud-Powered Cavity Fighter

Now, imagine QBO as your shiny new high-speed handpiece. It’s cloud-based, so you can check your numbers from the office, on your phone, or even while sipping coffee at a dental conference—no VPN nonsense required. Need to share data with your team or accountant? It’s real-time, collaborative, and doesn’t involve emailing spreadsheets like it’s 1999.

Plus, QBO integrates with over 600 tools—think payment platforms like Stripe or inventory apps for all those gloves and bibs. It’s got features like batch invoicing (send multiple bills faster than you can say “open wide”) and auto-scheduled invoices for those retainer patients. Oh, and it updates automatically—no more paying someone to babysit a server or hoping that a power outage does not wipe your data.

The Practical Perks for Your Practice

  • Accessibility: Check your cash flow between patients, not just when you’re at the office desktop. QBO’s mobile app is a game-changer.
  • Cost Savings: Skip the hosting fees, server maintenance, and custom integration costs of QB Desktop. QBO’s subscription is straightforward.
  • Efficiency: Automate tasks like payroll or bill pay. Less manual work means more time for drilling and filling (or, you know, a lunch break).
  • Safety: Cloud backups remove the risk of your office flooding and erasing your entire financial database.

The Accountant Objection (and a Little Humor)

If your accountant’s clinging to QB Desktop like it’s their favorite molar, ask why. Are they protecting your practice or their comfort zone? You wouldn’t let a patient dictate your treatment plan because “that’s how it’s always been done,” right? Same deal here. QBO gives you control, not them.

Migration Made Easy


Worried about switching? Companies like Relax, It's Handled (yep, that’s us) can handle the heavy lifting—data cleanup, setup, training—all without you breaking a sweat. It’s less painful than extracting a wisdom tooth we promise, and we have a got dental-savvy pros who’ll make QBO fit your practice like a custom crown.

The Bottom Line

QB Desktop is yesterday’s news—like amalgam fillings in a composite world. QBO is faster, cheaper, and built for how you run your practice today. Take five minutes, chat with your team, and consider the switch. Your wallet—and your sanity—will thank you.


Need help? Contact schedule some time with us below. We’ll tame your back office faster than you can say “rinse and spit.
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